CERTIFICATION

  • We produce service charge certificates and budgets on your behalf.
  • This ensures compliance with the terms of the leases granted to your tenants, where production of these documents is often a requirement.

This service can be of particular interest to clients who are not traditional landlords. We have built up an expertise in providing certification for Landlords who have tenants as a consequence of having spare space as a result of their core business and whose accounting and administrative arrangements are configured to the core business rather than being property focused.
 

Property Solutions draw on clients account and property administration records to gather evidence to support the production of service charge certificates. We have a track record of providing certification at locations where this has not been put in place. This work can be undertaken on a one off basis or as part of an ongoing contract where we also provide budgets to set on account collection levels for future periods. Needless to say we also produce certification from more traditional records.


WHAT ARE THE BENEFITS FOR LANDLORDS?

Property Solutions takes responsibility for analysis of lease terms, gather cost information, apportionment, calculation and preparation of certificates and statements.

  • Increased cost recovery for landlords.
  • Compliance with lease requirements for certification of costs.
  • Independent audit of certification.
  • Service charge recovery treated as specialist area of work.
  • Fees usually recoverable under the terms of the lease.

WHAT DO PROPERTY SOLUTIONS DO?

Assist landlords to meet their obligation to provide year end certification in accordance with the requirements of the lease.

  • Review leases and determine ability to recover service charges and other costs.
  • Determine apportionment.
  • Review previous certification and on account collection.
  • Collect and analyse cost information.
  • Liaise with Estates, Facilities and Project Managers as necessary.
  • Visit site to confirm provision of services.
  • Calculate recoverable costs.
  • Produce certificates, statements of account and balancing charges.
  • Correspond with tenants as necessary over issues arising.
  • Produce service charge budgets.
  • Advise and determine on account collection.

PARTNERSHIP

Property Solutions will work closely with you in setting up and running the service to make sure that your requirements are met. Property Solutions will agree with you.

  • Methodology for access to information.
  • Communication points and processes.
  • Reporting requirements.

FINANCIAL BENEFIT

Property Solutions has a proven track record in providing certification at locations where this has not previously been put in place and in identifying locations and costs where recovery has not previously been achieved.


FEES

These are negotiated with each client. Fees for certification are usually a retained fee or a time charge basis but can also be based as a percentage of sums recovered.


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